{ "id": "operations-form-review-automation", "title": "Assign Reviewers to Conference Proposals", "description": "Automatically match incoming conference proposals with relevant track reviewers", "category": "business", "job": "operations", "example_prompt": "I need help building an automated monitoring system that will:\n1. Check an Airtable base every 10 minutes for new form submissions\n2. Match each submission with reviewer information stored in a Google Sheet\n3. Send me a notification with the submission details and assigned reviewer(s)\n4. Auto-dismiss the notification after 5 seconds\n\nCan you help me create this system, starting with setting up the necessary connections to Airtable and Google Sheets?", "example_result": "I'll help you create an automated monitoring system. Here's the implementation:\n\n1. First, let's create the monitoring script:\n\n```ruby\nrequire 'airrecords'\nrequire 'google_drive'\nrequire 'terminal-notifier'\n\n# Configure Airtable\nAirrecords.api_key = ENV['AIRTABLE_API_KEY']\nclass Submission < Airrecords::Table\n self.base_key = 'your_base_id'\n self.table_name = 'Submissions'\n\n def self.new_submissions\n all(filter: \"{Status} = 'New'\")\n end\nend\n\n# Configure Google Drive\nsession = GoogleDrive::Session.from_config(\"config.json\")\nreviewers_sheet = session.spreadsheet_by_key(\"your_sheet_id\").worksheets[0]\n\n# Load reviewer data\ndef load_reviewers\n reviewers = {}\n reviewers_sheet.rows.each_with_index do |row, i|\n next if i == 0 # Skip header\n reviewers[row[1]] = {\n name: row[0],\n expertise: row[1].split(','),\n current_load: row[2].to_i\n }\n end\n reviewers\nend\n\n# Match submission with reviewers\ndef match_reviewers(submission, reviewers)\n topic = submission['Topic']\n matched_reviewers = reviewers.select do |_, r|\n r[:expertise].include?(topic) && r[:current_load] < 3\n end\n matched_reviewers.sort_by { |_, r| r[:current_load] }.first(2)\nend\n\n# Main monitoring loop\nloop do\n begin\n reviewers = load_reviewers\n new_submissions = Submission.new_submissions\n\n new_submissions.each do |submission|\n matched = match_reviewers(submission, reviewers)\n \n if matched.any?\n # Update submission status\n submission['Status'] = 'Assigned'\n submission['Reviewers'] = matched.map { |_, r| r[:name] }.join(', ')\n submission.save\n\n # Send notification\n message = \"New submission: #{submission['Title']}\\n\"\n message += \"Assigned to: #{submission['Reviewers']}\"\n \n TerminalNotifier.notify(\n message,\n title: 'New Conference Proposal',\n execute: 'open https://airtable.com/your_base_url',\n timeout: 5\n )\n end\n end\n\n rescue => e\n TerminalNotifier.notify(\n \"Error: #{e.message}\",\n title: 'Monitoring System Error'\n )\n end\n\n sleep 600 # Wait 10 minutes\nend\n```\n\n2. Create a configuration file (config.json):\n\n```json\n{\n \"client_id\": \"your_google_client_id\",\n \"client_secret\": \"your_google_client_secret\",\n \"scope\": [\n \"https://www.googleapis.com/auth/drive\",\n \"https://spreadsheets.google.com/feeds/\"\n ],\n \"refresh_token\": \"your_refresh_token\"\n}\n```\n\n3. Set up the launch agent (com.conference.monitor.plist):\n\n```xml\n\n\n\n\n Label\n com.conference.monitor\n ProgramArguments\n \n /usr/bin/ruby\n /path/to/monitor.rb\n \n RunAtLoad\n \n KeepAlive\n \n StandardErrorPath\n /tmp/conference.monitor.err\n StandardOutPath\n /tmp/conference.monitor.out\n EnvironmentVariables\n \n AIRTABLE_API_KEY\n your_airtable_api_key\n \n\n\n```\n\nImplementation Notes:\n\n1. Data Structure\n - Airtable: Submissions table with Title, Topic, Status, Reviewers fields\n - Google Sheet: Reviewers with Name, Expertise (comma-separated), Current Load\n\n2. Matching Logic\n - Matches based on topic expertise\n - Considers reviewer workload (max 3 assignments)\n - Assigns 2 reviewers per submission\n\n3. Error Handling\n - Catches and notifies on API errors\n - Continues running after errors\n - Logs to standard files\n\n4. Security\n - Credentials stored in environment/config\n - API keys not hardcoded\n - Limited scope for Google access\n\n5. Monitoring\n - Runs every 10 minutes\n - Auto-restarts if crashed\n - Clickable notifications to view details\n\nTo install:\n1. Save the script as monitor.rb\n2. Install required gems: `gem install airrecords google_drive terminal-notifier`\n3. Copy plist to ~/Library/LaunchAgents/\n4. Load with: `launchctl load ~/Library/LaunchAgents/com.conference.monitor.plist`", "extensions": [ { "name": "Computer Controller", "command": "computercontroller", "is_builtin": true, "environmentVariables": [ ] }, { "name": "Google Drive", "command": "npx -y @modelcontextprotocol/server-gdrive", "is_builtin": false, "environmentVariables": [ { "name": "GDRIVE_OAUTH_PATH", "description": "/Users//.config/gcp-oauth.keys.json / ", "required": true }, { "name": "GDRIVE_CREDENTIALS_PATH", "description": "/Users//.config/.gdrive-server-credentials.json /", "required": true } ] } ] }